SAMPLE JOB DESCRIPTIONS (JOB BOARD)
 

Overall Responsibility : Supervise the accounting function, in charge of administration (processing, verification) of the company daily transactions, and provide administrative support.

Reports to : Manager, Finance, Accounting and Administration

Qualifications : Ideally possess BSc or Diploma in Accounting with a minimum of 5 years of relevant experience.

Tasks and Responsibilities:

• Manage the financial accounting team
• Assist with day-to-day administrative support and assist in supervising administrative staff
• Prepare Monthly management reports, annual statutory financial reports, and the annual tax return
• Assist the CFO in the preparation of forecasts, strategic plans and the annual budget including preparation of commentaries and presentations for the parent company
• Lead and manage the financial accounting and administrative functions of general ledger, accounts payable and fixed assets
• Prepare the annual budget and five year business plan packages for parent company
• Review the capital expenditure proposals prepared by project managers and prepare financial evaluations for these proposals
• Review the current systems and processes and implement improvement projects
• Special project work, both one offs and ongoing development projects

Title/Position : Finance Accounting and Administration Manager

Overall Responsibility : Overall responsibility for the company’s financial, accounting and administrative functions providing advice to management on all aspects of legal, tax, accounting and insurance matters.

Reports to : The President/CEO

Qualifications : Ideally be CPA or ACCA, or possess Masters in Accounting with a minimum of 5 years relevant experience.

Tasks and Responsibilities:

Finance and Operations Functions

• Cash management
• Cash flow forecasting/budgeting
• Financial and capital structure
• Strategic planning and budgeting
• Operational planning
• Tax planning and reporting
• Pricing & profitability planning
• Banking relationships
• External reporting and audit
• Accounting and Information system design
• Accounting policies and procedures
• Operational audits
• Control structure design
• Compensation system design
• Review and negotiation of leases & contracts
• Foreign currency transactions and risk management

Controller Functions

• Internal financial report preparation
• Credit & collections management
• Budget implementation
• Cost control reporting and implementation
• Policies & procedures implementation
• Compensation management and reporting
• Capital investment analysis
• Sales and costs reporting and analysis
• Inventory accounting and control
• Computers & information systems maintenance
• Year-end accounting adjustments
• Monthly & year-end accruals
• Internal control implementation
• General Ledger & sub-ledgers reconciliation
• Review and file payroll and sales tax reports

Accounting Functions

• Maintain accounting records and data entry
• Reconcile bank accounts
• Maintain sales tax information
• Maintain payroll records
• Maintain accounts receivable and payable records
• Prepare and issue invoices
• Prepare and issue checks
• Record & reconcile credit card transactions

Administrative Functions

• Filing & Photocopying Services
• Mail and Messenger Services (internal and external)
• Property Management Services (including administration, maintenance, security and insurance),
• Purchasing (furniture), Furniture and equipment control and administration
• Reception Services, Facsimile Services, Telecommunications Network Service

 

Overall Responsibility : Responsible for processing transactions, passing accounting entries and performing general administrative tasks.

Reports to : Manager, Accounting and Administration

Qualifications : Five (5) subjects at O’Level/CXC including Maths, Accounts with at least 3 years work experience in a similar job.

Tasks and Responsibilities:

Accounting Clerks record and put together summaries of the financial transactions of a business or other organization.

• Receive and record invoices and arrange payment
• Prepare and send invoices to debtors
• Check and process loan applications
• Calculate and distribute wages and salaries
• Prepare regular reports and summaries of accounting activities
• Prepare financial statements and debtors' listings
• Check customers' credit ratings
• Verify recorded transactions and report irregularities to management
• Prepare reconciliations of accounts

The general functions of the Accounting Clerk fall in the following categories:

Bookkeeping maintains and reconciles records of financial transactions (such as sales, wages and petty cash) and prepares regular statements showing receipts, payments and balances of accounts.

Collections Accounting keeps records of people who are behind in payments, prepares reports of loans and accounts that have amounts owing and forwards on reports for legal action.

Payroll Accounting calculates, prepares and distributes wages, taking into account overtime and deductions such as tax, Medicare levy, health insurance payments and superannuation.

Personal Requirements:

• Well organized and able to work as part of a team
• Aptitude for figures
• Able to meet deadlines
• Good communication skills
• Aptitude for working with computers